1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Exhibit in School Board Chambers Building on Historic School Buildings - Lorrie Muldowney, Sarasota County Department of Historical Resources - Scott Lempe

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

School - Justice Partnership - Judge Lee Haworth, Bethany King

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: None.

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Shirley Brown
Second: Jane Goodwin
Shirley Brown	- Aye
Jane Goodwin	- Aye
Caroline Zucker	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the February 3, 2015 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board February 17, 2015 (Regular).pdf
Attachment: Board February 17, 2015 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 2.17.15.pdf (Confidential Item)

AGREEMENTS/CONTRACTS

9. APPROVAL OF CONTRACT BETWEEEN CHARLOTTE COUNTY PUBLIC SCHOOLS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR ALLOCATION OF FUNDS BASED ON FTE NUMBERS

Description
As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between the Charlotte County Public Schools and The School Board of Sarasota County, Florida allocates funds based on FTE numbers.  These funds are to be used for expenses and supplies associated with the grant.  The cost of this contract is $18,396.28 and is allocated as part of the 2014-2015 FDLRS grant.

Recommendation
That the contract between the Charlotte County Public Schools and The School Board of Sarasota County, Florida for allocation of funds based on FTE numbers be approved as presented.

Attachment: FDLRS-CharlotteCoAllocation$-02172015BAIenc.pdf

10. APPROVAL OF CONTRACT BETWEEN MANATEE COUNTY SCHOOOL BOARD AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR ALLOCATION OF FUNDS BASED ON FTE NUMBERS

Description

As assured through the Florida Diagnostic Learning Resources System (FDLRS) grant, the contract between the Manatee County School Board and The School Board of Sarasota County, Florida allocates funds based on FTE numbers.  These funds are to be used for expenses and supplies associated with the grant.  The cost of this contract is $57,201.75 and is allocated as part of the 2014-2015 FDLRS grant.

Recommendation
That the contract between the Manatee County School Board and The School Board of Sarasota County, Florida allocates funds based on FTE numbers be approved as presented.      

Attachment: FDLRS-ManateeCoAllocation$-02172015BAIenc.pdf

11. APPROVAL OF AFFILIATION AGREEMENT BETWEEN MOTE MARINE LABORATORY AND AQUARIUM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Veterinary Assisting program and Mote Marine Laboratory and Aquarium manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and Mote Marine Laboratory and Aquarium has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Mote Marine Laboratory and Aquarium and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Mote Marine Aff Agmt.pdf

12. APPROVAL OF EDUCATION AGREEMENT AND BUSINESS ASSOCIATE AGREEMENT BETWEEN TIDEWELL HOSPICE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Health Science program and Tidewell Hospice, Inc. manages a facility offering palliative and supportive services to terminally ill patients.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a health care facility and Tidewell Hospice, Inc. has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Education Agreement and  Business Associate Agreement (for disclosure of Protected Health Information) between Tidewell Hospice, Inc. and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Tidewell Hospice Ed Agmt.pdf
Attachment: Tidewell Bus Assoc Agmt.pdf

13. APPROVAL OF AFFILIATION AGREEMENT BETWEEN WILDLIFE CENTER OF VENICE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students a Veterinary Assisting program and Wildlife Center of Venice, Inc. manages a veterinary/animal care facility.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a veterinary/animal care facility and Wildlife Center of Venice, Inc. has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Wildlife Center of Venice, Inc. and The School Board of Sarasota County, Florida be approved as presented.

Attachment: Wildlife Center AF Agreement.pdf

GRANTS

14. APPROVAL OF THE INDIAN INK GRANT PROPOSAL TO THE FOLLETT CHALLENGE FOR VENICE HIGH SCHOOL

Description
COMPETITIVE: Grant funds of $30,000 will allow the creation of a student-led poster business as part of the Digital Design course at Venice High School.

Recommendation
That the Indian Ink grant proposal be approved.

Attachment: Indian Ink.pdf

15. APPROVAL OF THE EMOTIONAL INTELLIGENCE WORKSHOP PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR GOCIO ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $2,400 will help second grade Gocio Elementary School students develop emotional intelligence through writing workshops provided by Florida Studio Theatre.

Recommendation
That the Emotional Intelligence Workshop grant proposal be approved.

Attachment: Emotional Intell Workshp.pdf

16. APPROVAL OF THE RESTORATIVE STRATEGIES FOR POSITIVE SCHOOL ENVIRONMENTS (RESPONSE) PROPOSAL TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE FOR ALL SCHOOLS

Description
COMPETITIVE: Five AmeriCorps VISTA members will train teachers, guidance counselors and administrators in empathy-based restorative strategies to reduce disciplinary problems and help students build positive relationships and engage with school.  By limiting disruptive behavior, students will be more likely to graduate from high school and escape poverty.  Living allowance for each VISTA member, $11,796, will be paid by the Corporation for National and Community Service (CNCS).

Recommendation
That the Restorative Strategies for Positive School Environments (Response) proposal be approved.

Attachment: Response.pdf

FIELD TRIPS

17. APPROVAL OF THE FIELD TRIP FOR VENICE HIGH VARSITY FOOTBALL TEAM TO ATTEND FOOTBALL GAME IN STEPHENVILLE, TEXAS ON AUGUST 27, 2015 THROUGH AUGUST 29, 2015.

Description
Students will visit an out of state high school and visit college.

Recommendation
That the field trip of Venice High Varsity Football Team to attend a football game in Stephenville, Texas on August 27, 2015 through August 29, 2015 to be approved as presented.

18. APPROVAL OF THE FIELD TRIP FOR BOOKER HIGH STUDENTS OF JUNIOR RESERVE OFFICER TRAINING CORP TO GO TO FORT BENNING, GEORGIA ON APRIL 9, 2015 THROUGH APRIL 12, 2015.

Description
Orientation to the United States Army and an introduction to American Military History.  Cadets will attend a basic training graduation, observe the Army's "Best Ranger" competition and visit the nationally acclaimed Infantry Museum.

Recommendation
That the field trip for Booker High Students of Junior Reserve Officer Training Corp to go to Fort Benning, Georgia on April 9, 2015 through April 12, 2015 be approved as presented.

EXPULSIONS

19. APPROVAL OF EXPULSION CASE NO. 14-128

Description

The student listed in Expulsion Case No. 14-128, is in violation of an accepted settlement agreement for Alternative School Placement due to withdrawing. On November 8 & 12, 2013 the student violated School Board Policy 5.32 Physical Aggression/Profane Language toward staff. It is the recommendation of the Superintendent that the student be expelled from Sarasota County Schools until June 4, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-128, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 4, 2015.

Attachment: EXPULSION CASE NO 14-128.pdf (Confidential Item)

20. APPROVAL OF EXPULSION CASE NO. 14-226

Description

The student listed in Expulsion Case No. 14-226, is in violation of an accepted settlement agreement for Alternative School Placement due to non-attendance. On January 31, 2014 the student violated School Board Policy 5.32 Petty Theft. On October 8, 2014 the student violated a Deferred Expulsion Contract due to Truancy/Disruptive Behaviors. It is the recommendation of the Superintendent that the student be expelled from Sarasota County Schools until June 3, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-226, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until June 3, 2015.

Attachment: EXPULSION CASE NO 14-226.pdf (Confidential Item)

21. APPROVAL OF EXPULSION CASE NO. 15-132

Description
The student listed in Expulsion Case No. 15-132, is in violation of an accepted settlement agreement for Alternative School Placement due to non-attendance. On October 29, 2014 the student violated School Board Policy 5.32 Battery/Disruption on Campus. It is the recommendation of the Superintendent that the student be expelled from Sarasota County Schools until January 19, 2016.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statues and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 15-132, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately until January 19, 2016.

Attachment: EXPULSION CASE NO 15-132.pdf (Confidential Item)

MATERIALS MANAGEMENT

22. APPROVAL TO AWARD BID #15-0118 FOR PEST CONTROL SERVICES

Description

Bids to provide 'Pest Control Services' were received from six vendors on January 13, 2015.  The bid of Florida Pest Control and Chemical Company was the best low bid meeting the advertised specifications based on a sealed scenario.  The bid of Orkin Pest Control was non-responsive to the requirement to provide a current business license, certifications, and a proposed list of chemicals.  This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Florida Pest Control and Chemical Company, to provide 'Pest Control Services' in an amount not to exceed $250,000.00, be approved as presented.

Attachment: PestControl#15-0118Rec.pdf

23. APPROVAL TO AWARD BID #15-0333 FOR FOOD SERVICE COMMERCIAL BLENDERS

Description

Bids to provide 'Food Service Commercial Blenders' were received from eleven vendors on January 27, 2015.  The bid of WH Reynolds Distributor, Inc., dba Trimark Strategic was the best low bid meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  The funds for this purchase are contained in the Food and Nutrition Services budget.

Recommendation
That the bid of WH Reynolds Distributor, Inc., dba Trimark Strategic, to provide 'Food Service Commercial Blenders' in an amount not to exceed $60,000.00, be approved as presented. 

Attachment: FSCommercialBlenders#15-0333Rec.pdf

24. APPROVAL TO AWARD BID #15-0170 FOR ASPHALT SURFACES - REPAIR AND MAINTENANCE

Description
Bids to provide 'Asphalt Surfaces - Repair and Maintenance' were received from three vendors on January 29, 2015.  The bid of Asphalt Repair Service was the best low bid meeting the advertised specifications based on a sealed scenario.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Asphalt Repair Service, to provide 'Asphalt Surfaces - Repair and Maintenance' in an amount not to exceed $200,000.00, be approved as presented.

Attachment: AsphaltSurfacesRepair#15-0170Rec.pdf

25. APPROVAL TO AWARD BID #15-0108 FOR COMMERCIAL KITCHEN REFRIGERATION MAINTENANCE AND INSTALLATION SERVICES

Description
Bids to provide 'Commercial Kitchen Refrigeration Maintenance and Installation Services' were received from four vendors on January 27, 2015.  The bid of Johnson Controls, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.       

Recommendation
That the bid of Johnson Controls, Inc., to provide 'Commercial Kitchen Refrigeration Maintenance and Installation Services' in an amount not to exceed $350,000.00, be approved as presented.

Attachment: CommKitRefrig15-0108Rec.pdf

FACILITIES

26. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE MCINTOSH CULINARY ARTS KITCHEN PRECONSTRUCTION

Description

All design work has been completed.  The final project costs have been internally audited and are enclosed in the final payment for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: McIntosh Middle Culinary Arts Kitchen final payment.pdf

27. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $23,358.57 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Facilities Services change orders.pdf

28. ACCEPTANCE OF FACILITIES SERVICES PROJECT CERTIFICATE OF SUBSTANTIAL COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE MCINTOSH MIDDLE OFFICE SECURITY AND COMPUTER LAB RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed here in the final payment for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion as well as the final payment to contractor be approved as presented.

Attachment: McIntosh Mid Office Security and Computer Lab Cert of Substantial completion and final pay.pdf

29. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE D/W MIDDLE SCHOOLS COT LABS 2014 RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed here in the final payment for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: DW Middle School COT.pdf

CONSTRUCTION

30. APPROVAL OF ARCHITECT'S CONTRACT FOR THE SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUS PROJECT

Description
The Project's scope of work shall include design and construction administration for the construction of a new classroom building with a shared media center/library and associated site improvements.  On 1/6/2015 (Item #31), the School Board authorized negotiations with this company.  The Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with a representative of Schenkel & Shultz, Inc. and successfully negotiated a contract.  The amount of this contract is $908,751.00.  These contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is $15,000,000.00.  Funds for this project are available in the capital budget.

Recommendation
That the architect's contract for the Suncoast Technical College South Campus project be approved as presented.

31. APPROVAL TO MODIFY THE ALLOWED PER PROJECT VOLUME FOR COMMISSIONING OF BUILDING SYSTEMS CONSULTING SERVICES

Description
Commissioning of Building Systems Consulting Services contracts by Smith Seckman Reid, Inc. dba SSRCx and Affiliated Engineers, Inc. were Board approved on 7/22/2014 (Item #51) for a three (3)-year period.  In order to cover upcoming projects for the three (3)-year period, it is necessary to modify the assigned projects definition for construction costs to vary per project.  Funds for this change are available through the individual project accounts.

Recommendation
That the assigned projects definition for construction costs be modified to vary per project be approved as presented.

32. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of ($478,343.82) in gross contract dollars.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-17-2015_CSDCOs.pdf

FINANCE

33. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING DECEMBER 31, 2014

Description
The Superintendent's Financial Statements for the month ending December 31, 2014 does not reflect any unexpected trends for the second quarter of the 2014-2015 fiscal year.  Expenditures are anticipated to exceed revenues at year end in the General Fund because of the use of unassigned fund balance included in the adopted budget.   

Recommendation
That the Board approves the Superintendent's Financial Statements for the month ending December 31, 2014 as presented.

Attachment: Dec 14-15 supers.pdf
Attachment: Dec 2014 Budget Supers.pdf

TRANSPORTATION

34. APPROVAL OF PURCHASE OF REPLACEMENT VEHICLES FROM THE MOTOR VEHICLES FLORIDA STATE TERM CONTRACT NO. 25100000-15-1

Description

Approval of purchase of fourteen (14) vehicles to replace vehicles in the fleet that are nine (9) to ten (10) years old that have high mileage with vehicles that are more fuel and cost efficient.

Recommendation
That the purchase of vehicles to be purchased from the Motor Vehicle Florida State Term Contract #25100000-15-1 be approved as presented.

35. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Frank Kovach reminded the public that the School Board, Sarasota County, and the City of North Port staff will hold a community engagement meeting to discuss with interested citizens the joint project to construct a Suncoast Technical College campus and a joint-use library in North Port.  The meeitng will be held in the Toledo Blade Elementary School Cafeteria, Thursday, February 19, 2015 from 5:30p to 7:30p.

Jane Goodwin reminded parents that the Choice window closes at 4:30 p.m. on February 20, 2015.

Caroline Zucker gave accolades to Booker High School for their excellent production of Midsummer Night's Dream and encouraged the public to attend some of the many wonderful plays our high schools produce. Admission is only $10.00.

36. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 3:50 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on February 17, 2015 and approved at the regular Board meeting on March 3, 2015.